Job at International Relief and Development

VACANT POSITION

International Relief and Development, (IRD) Inc., is a non-profit organization specializing in international development and humanitarian assistance in over 20 countries. IRD works with a wide range of partners to design and implement, and provide technical assistance in the areas of health, economic development, relief, infrastructure, civil society and food security.

Title: Finance Assistant
Department: Finance & Administration
Supervisor: Finance Officer
Location: Meulaboh

General Description of Role:

The Finance Assistant is responsible for supporting the Finance Officer in the implementing the overall accounting and financial control systems for IRD Meulaboh and or using adequate and appropriate internal controls to meet generally-recognize d accounting standards. In addition, the Finance Assistant manages the IRD Meulaboh petty cash and enters the petty cash and other IRD Meulaboh transactions into the automated accounting system (QuickBooks). Specific areas of responsibility include assisting with the preparation of financial reports to IRD Banda Aceh, and HQ fund requests and projections. The Finance Assistant reports to the Finance Officer.

Responsibilities

1. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable and allocable), IRD policy and guidance provided by the Director of Finance and Administration. Ensure that all project-related transactions are
conducted, processed and recorded as stipulated by the system

2. Maintain Meulaboh petty cash fund, serve as a cashier by reviewing (for accuracy) and processing petty cash vouchers, and recording them into the automated accounting system. Pay only appropriately authorized requests for petty cash.

3. Assist in the preparation and submission of the IRD Meulaboh monthly expenditure reports, ensuring that they are accurate, complete and submitted to IRD Banda Aceh project managers in a timely manner (usually the 15th of each month).

4. Assist with the preparation and submission of the IRD Meulaboh fund requests. Ensure the monthly fund requests are accurate, complete and submitted to IRD Banda Aceh no later than five working days before the end of each month.

5. Conduct the data entry in an automated accounting system, ensuring that transactions are appropriately recorded and that IRD accounting and procurement standards, procedures and policies are followed and implemented.

6. Assist with the IRD Banda Aceh tax payment and reporting system, ensure monthly tax payments are submitted in accordance with GOI tax department regulations.

7. Consult with the Finance Officer in Banda Aceh regularly about the conduct of the assigned tasks.

8. Maintain a close coordination with IRD staff on financial matters and advise them, as appropriate, on matters requiring their attention.

9. Assist with the maintenance of the filing system of all financial reports, fund requests and other finance documentation.

10. Consistent with IRD's efforts to promote equal opportunities in the workplace, make all job-related decisions in accordance with IRD's anti-discrimination policies.

11. Other accounting, financial and administrative tasks consistent with the overall scope of this position.

Required Qualifications:

1. Minimum of 2 years experience in an equivalent position.

2. University degree in accounting, finance or similar field is required (relevant experience and another university degree may substitute for degrees mentioned).

3. Experience with QuickBooks or similar accounting software is preferred. Experience working in a similar position in an NGO or an international organization is preferred. Knowledge of OMB Circular A-122 is desired.

4. Must have a willingness to travel to IRD Indonesia offices on IRD business. Must also have the ability to work effectively in a fast-paced, stressful environment.

5. In addition, must be flexible, willing to perform other duties and work irregular hours.

Additional Skills:

1. Working knowledge of English, both written and spoken.

2. Able to communicate fluently and effectively both verbally and in writing.

3. Excellent interpersonal skills, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team.

4. Must also be able to create a supportive working relationship among all project teams.

IRD provides a competitive compensation and benefits package. Interested applicant may submit their letter of interest, comprehensive CV, salary history and contact details by e-mail
to:


cdewikumara@ird.or.id

Please write position title in your email subject and applications must be written in English.

Applications must be received by IRD on November 10th, 2007; we regret to announce only short listed candidates will be contacted for interview.